Outsourced Company Secretary and Corporate Services

“Reliable and tailored company secretary solutions to help guide your corporate governance, compliance and disclosure needs of your business”

Brent Hofman

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My Secretarial Services

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    Acting as named Company Secretary for Australian listed and unlisted entities and local agent for international entities;

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    Expertise in servicing in particular ASX listed mining, natural resource and oil & gas companies from exploration to production phase, Listed Investment Companies and Family Offices;

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    Managing all manner of Corporate Governance requirements, governing principles and risk management;

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    Facilitating legal and commercial transactions and projects on behalf of the Company;

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    Preparation of all external continuous reporting disclosures to meet ASX Listing Rules, Corporations Act, JORC Code and ASIC requirements;

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    Managing and minuting board meetings, committees, and shareholder meetings including extraordinary and general meetings / AGM’s, preparation of notices of meeting and proxy vote management;

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    Officeholder appointments and de-registrations, company incorporations and voluntary registrations in Australia;

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    Providing corporate governance advice and assistance including company charters, codes of conduct, policies, and the corporate governance statements;

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    Assisting with preparation of Annual Reports, Appendix 4D and 4E reporting requirements, periodical activity reports and cash flows reports with the ASX;

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    Liaising directly with board directors and senior executive management.

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    Annual and General Meetings managed from entirely from start to finish, including preparation of Notice of Meeting and Explanatory Statement, resolutions to be voted on by shareholders, proxy forms, liaising directly with the registry and facilitating the meeting with the board.

What Company Secretarial Tasks Can I Outsource?

  • Company incorporations and deregistration

    If you’re looking to start a new business, form a new subsidiary entity, or a special purpose entity, you can outsource the process of incorporating your company in Australia to a company secretarial service provider. Selecting the correct business structure is a crucial business decision as it has far-reaching legal and tax consequences. A well-trained company secretary will be able to provide expert advice to ensure that your company is formed correctly and take care of the legal paperwork accurately. This service also applies towards deregistering a company, where crucial steps must be followed with respect to documentation and regulatory filing requirements.

  • Assistance in preparation of continuous disclosures

    Preparation of continuous disclosure documentation for release to the ASX necessary to meet ASX Listing Rules compliance.

  • Maintaining company statutory registers

    Company registers are sets of documents that every company is required to have under the Corporations Act 2001. Keeping accurate records of your company’s directors, shareholders, and other important details and documentation is a statutory requirement. Outsourcing the maintenance of these registers to a company secretarial service provider can ensure that they are up to date, accurate and compliant with the ever-changing legal requirements.

  • Filing corporate annual lodgements and financial reports

    Companies of a certain structure and size may be required to make annual lodgements and file financial reports with the relevant regulatory authorities like the Australian Securities and Investments Commission (ASIC). Outsourcing this task can ensure that all necessary documents are expertly drafted, filed accurately, and submitted on time to avoid potential penalties and investigations caused by non-compliance.

  • Regulatory compliance

    Investing in a professional company secretarial service is crucial for regulatory compliance. By outsourcing this responsibility, you can ensure that your internal documentation, resolutions, paperwork and filings are all up-to-date and accurate, both internally and with regulatory authorities. Failure to comply with regulations could result in fines and potential investigations through non-compliance – avoid these risks by enlisting the help of a trusted professional service provider. Outsourcing can also streamline your share capital management, allowing you to keep track of your company’s shareholdings, issue new shares and manage share transfers seamlessly.

  • Annual General Meeting (AGM) and other meetings

    The management of board, committee, and general (shareholders) meetings can require significant time and effort in terms of scheduling, preparation, attendance, minute-taking, and record-keeping. Engaging the services of a professional company secretarial provider may facilitate effective meeting administration while ensuring legal compliance.

  • Corporate governance advice

    Engaging an adept company secretary service provider in Australia can provide you with the expert advice and guidance on a wide range of corporate governance issues that you’ll need. These can include corporate governance advisory and services, board evaluation, policies and regulatory compliance. Overall, outsourcing company secretarial tasks to a professional services provider can help you save time, reduce risk, and ensure that your company stays compliant with legal and regulatory requirements. It can also provide you with expert advice and support to help you manage your company more effectively, now and for the future.

  • Qualifications:

    - Bachelor of Laws - Queensland
    - Bachelor of Commence - Queensland
    - Chartered Accountant qualifications from the Australia and New Zealand Chartered Accountants
    - Justice of the Peace Qualified

  • Experience

    With well over 20 plus years working as in-house and external Company Secretary and CFO for multiple public exchange listed Australian and International Companies in the Natural Resources, Mining, Energy, Finance and Industrial Sectors along with Family Offices, Listed Investment Funds and Private Companies.

    Able to offer support for commercial and legal issues that arise on a day to day basis including meeting the necessary continuous disclosure reporting requirements under the ASX Listing Rules and Corporations Act requirements.

    Providing support to meet corporate governance compliance, ASIC lodgements and stakeholder engagement

    Able to facilitate IPO's, capital raising and debt funding due diligence processes, preparation of offer documents including prospectus, Terms Sheets and asset sales and acquisitions.

  • Address

    Suite 80, International Tower One 100 Barangaroo Avenue Barangaroo, Sydney, NSW, 2000

  • Mobile:

    0434622242

  • Email Address:

    Brent.Hofman@CoSecServices.com.au